Office Gems is facilitating the recruitment of an ADMINISTRATIVE ASSISTANT for a Law Office in Port of Spain.

The incumbent will be responsible for providing administrative support to the Attorneys. The ideal candidate must be a polished, mature individual with strong administrative skills.

THIS IS AN IN-PERSON POSITION.

DUTIES AND RESPONSIBILITIES

1. Providing day-to-day administrative functions such as drafting documents, sending and responding to email messages, establishing and maintaining the Office’s records management system.
2. Managing the calendars of two (2) Attorneys, including issuing reminders of upcoming deadlines or events.
3. Transcribing, proofreading, editing and/or vetting legal documents, correspondence, reports and publications, to be issued by the Attorney.
4. Electronic claims processing.
5. Managing phone calls and visits from clients, demonstrating professional customer service.
6. Taking notes/minutes at meetings.
7. Transmitting documents on behalf of the Attorney.

QUALIFICATIONS AND EXPERIENCE

1. Minimum of three (3) years’ experience in a similar position.
2. At least a diploma in Administrative Skills. 
3. A minimum of five (5) CXC/ CSEC/ O’Level subjects, including Mathematics and English Language. 
4. A high level of proficiency in Microsoft Office. 
5. Prior experience in a legal environment will be an asset.

PERSONAL ATTRIBUTES 

1. Effective verbal and written communication skills and must be able to interact with audiences at all levels. 
2. Excellent time management and organizational skills. 
3. Excellent customer service skills. 
4. Attention to detail. 
5. Results-oriented and proactive. 
6. Confidential. 
7. Honest and trustworthy.
8. Demonstrate sound work ethics and ambitious.

If you meet these requirements, please
1. CLICK HERE to complete our Online Application Form and
2. Kindly email your résumé to margaret@officegemstnt.com with the subject “Administrative Assistant POS Law Office”.

Deadline: ​September 8, 2023