Office Gems is facilitating the recruitment of an Executive Assistant for the Belgroves Group of Companies.

 The Executive Assistant will be responsible for ensuring the overall smooth operations of the office of the Chief Administrative Officer (CAO), whilst maintaining the highest level of service to both internal and external stakeholders and conforming to the guidelines and standards set by the Company.

This position will be based in San Fernando.



The Belgroves Group of Companies is an organization with over 130 years of experience in the service industry. The Group consists of five service companies which include funeral service management, preplanning services, manufacturing, cemetery management and digital production.  Click here to read more about them.

Main Duties include, but are not limited to:

• Provides direct administrative and secretarial support and services to the CAO.
• Assists in the analysis of data and preparation of monthly reports.
• Receives and screens incoming calls and visitors to the office of the CAO.
• Develops and maintains a proper filling system to secure important documents, to ensure easy retrieval of documents and maintain an up-to-date listing of all files and their locations
• Attends meetings, takes and transcribes minutes for the attention of the CAO.
• Reviews, responds to and files routine correspondence sent to the CAO.
• Schedules meetings/appointments for the CAO, maintains a schedule, confirms the meetings prior to the appointment, sends weekly and daily reminders of meetings and prepares any information needed by the day before the meeting.
• Plans events to be hosted by the CAO as necessary.
• Take on responsibility for the completion of various other projects as assigned

Job Requirements

• Masters and Bachelor’s Degree in Computer Science or a Hard Science.
• Certificate and/or experience in the use of MS Office suite in particular expertise in Microsoft Excel.
• At least four (4) years’ experience in a senior administrative environment.
• Strong analytical and computation skills.
• Excellent interpersonal and communication skills
• Excellent team building skills
• Skilled in reasoning skills to interpret policies, procedures
• An honest and highly confidential disposition

A suitable combination of qualifications and skills will also be considered for this position.

Interested persons are asked to submit their applications to jobs@officegemstnt.com on or before January 22, 2021 with the subject “Executive Assistant”.

Please provide telephone numbers and email addresses for one (1) personal and two (2) professional references.

Kindly advise of your salary expectations in your cover email.