Office Gems is facilitating the recruitment of a Logistics and Inventory Administrative Officer for G3 Hardware and Home Centre Limited, located in Arima.

The Logistics and Inventory Administrative Officer will be responsible for managing all logistics documentation, inventory tracking, shipment coordination, and costing analysis associated with the procurement and movement of goods.

The incumbent supports the company’s operational efficiency by ensuring that shipments are accurately booked, monitored, and costed that stock movements are transparently tracked and that timely information is provided for internal pricing and decision-making.

Additionally, the officer plays a key role in inventory data integrity by supporting the inventory team with accurate data entry, periodic stock reconciliations, and the resolution of inventory discrepancies.

Specific Duties
1. Shipment Booking and Coordination
(a) Liaise with suppliers and freight/shipping agents to obtain and compare quotes.
(b) Confirm bookings with chosen suppliers and ensure all shipping instructions are clearly communicated.
(c) Coordinate with brokers to facilitate pre-clearance by submitting all necessary documents (bill of lading, invoices, packing lists).
(d) Ensure prompt dispatch and arrival of goods, updating key stakeholders accordingly.

2. Shipment Tracking and Broker Liaison
(a) Monitor all shipments from origin to warehouse delivery.
(b) Maintain and update a central tracker/log of all in-transit goods.
(c) Follow up status updates from brokers and shipping agents.
(d) Resolve customs-related delays and documentation discrepancies immediately.

3. Inventory Coordination
(a) Notify warehouse/inventory staff of expected arrivals and any special handling needs.
(b) Reconcile deliveries with purchase orders and report any shortfalls or discrepancies.
(c) Support physical stock counts and ensure real-time data accuracy in inventory systems.
(d) Support physical stock counts and cycle checks in coordination with the inventory team.
(e) Perform timely and accurate data entry into the inventory system, ensuring real-time stock visibility.
(f) Participate in cyclical inventory checks, conduct reconciliations, and investigate anomalies or variances in stock records.
(g) Work closely with the Inventory team to maintain integrity and transparency in all stock-related documentation.

4. Costing and Financial Reporting
(a) Compile and record the total cost per shipment including:
i. Freight
ii. Brokerage
iii. Duties
iv. Handling/delivery charges
(b) Prepare and submit cost summaries for internal pricing, accounting, and margin analysis.
(c) Assist the Accounts and Executive Office in evaluating supplier pricing and cost trends.

5. Documentation and Reporting
(a) Maintain both physical and electronic files for all shipment and inventory-related documentation.
(b) Ensure proper labeling, indexing, and archival of records for audit and reference.
(c) Generate and circulate a monthly summary of:
i. Completed shipments
ii. In-transit shipments
iii. Inventory issues encountered and resolved
(d) Submit weekly updates to the Managing Director.

CROSS-FUNCTIONAL COLLABORATION
Work closely with:
i. Procurement Team – to validate purchase order fulfilment.
ii. Accounts Department – to support costing accuracy.
iii. Warehouse & Inventory Team – for offloading, verification, storage, and stock accuracy.

SKILLS & QUALIFICATIONS
(a) Minimum two to three (2–3) years’ experience in Logistics, Inventory Control, or Shipping Coordination.
(b) Strong understanding of inventory systems and stock reconciliation procedures.
(c) Proficiency in Microsoft Excel and document management tools.
(d) Strong communication and follow-up skills with external vendors and internal teams.
(e) Meticulous, reliable, and solution-oriented.
(f) Prior exposure to costing, landed price calculation, and shipment analytics is an asset.

WORK CONDITIONS
(a) Office-based with regular interface at the warehouse.
(b) May require occasional after-hours follow-up to coordinate international shipments.
(c) Direct reporting to the Managing Director or Executive Director.
(d) Required to participate in internal planning discussions regarding pricing, procurement, and inventory forecasting.

To Apply:
CLICK HERE to complete our Online Application Form and to upload your résumé

Deadline: September 12, 2025