How will this solution support you?

Office Gems supports how companies make decisions by ensuring that the necessary documentation is in place to meet legal and other requirements.

The Office Gems' team can plan and manage your meetings, record the minutes, documenting and communicating decisions taken at meetings to increase the likelihood of their implementation. An efficient and effective administrative system will allow for:

1. timely, accurate and adequate transmission of information in keeping with recognised standards
2. professional and confidential recording of the pertinent issues discussed at meetings for future reference and as a follow-up of action to be taken and
3. proper storage and retrieval of meeting documents, ensuring their integrity in order to meet statutory and other regulations.

The Office Gems team can:​

Plan and coordinate your Meetings

1. Liaise with meeting participants to schedule the meeting
2. For in-person meetings, reserve the venue and arrange room layout, equipment and refreshments
3. Collaborate with the Chairman to prepare the meeting agenda and meeting package and
4. Issue the agenda and meeting notice as approved by the Chairman

Attend the Meetings, Take and Transcribe Minutes

1. Take notes at the meeting and submit to you complete minutes, typed and professionally formatted.

Note and Track Action Items for Implementation

1. Extract action items arising out of the meeting and, based on the approval of the Chairman, issue reminders to relevant persons.
2. Compile all action items into a matrix for easy review by the Chairman and meeting members and Issue reminders (at intervals to be advised by the Chairman) and submit updates.

Records Management

1. Establish and/or manage a records management system for the confirmed Minutes and other approved Board documents in keeping with recognised standards, for easy retrieval when needed.

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