The Office Gems team can:
1. Plan and coordinate your Meetings
- Liaise with meeting participants to schedule the meeting
- Reserve the venue and arrange room layout, equipment and refreshments
- Collaborate with the Chairman to prepare the meeting agenda and meeting package (including Board Papers) and
- Issue the agenda and meeting notice as approved by the Chairman
2. Attend the Meetings, take and transcribe Minutes
- Take notes at the meeting and submit to you complete minutes, typed and professionally formatted.
3. Note and Track Action Items for Implementation
- Extract action items arising out of the meeting and, based on the approval of the Chairman, issue reminders to relevant persons
- Compile all action items into a matrix for easy review by the Chairman and meeting members and Issue reminders (at intervals to be advised by the Chairman) and submit updates.
4. Records Management
- Establish and/or manage a records management system for the confirmed Minutes and other approved Board documents in keeping with recognised standards, for easy retrieval when needed.