Office Gems is facilitating the recruitment of an Accounts and Administration Assistant for Pharmaco Industries Limited.

The Accounts and Administration Assistant reports to the Director Finance.

Duties:

The Accounts and Administration Assistant will be required to:

1. Process bills for payment and vendor invoices as required.
2. Prepare payments (cheque, ACH, Wire) and vouchers as directed by the head of department.
3. Maintain Inventory database for new items and adjustments.
4. Update Inventory database for goods received reconciling to supplier invoices.
5. Maintain Price Lists and supporting documents such as flyers and brochures.
6. Maintain and update accounting files, electronic records, and databases.
7. Perform data entry and duties as directed by the head of department.
8. Assist with the procurement of local supplies.
9. Prepare Sales and Inventory Reports in a timely manner.
10. Track and resolve accounting problems and discrepancies as directed by the head of department.
11. Check that all issued invoices and billing documents returning to the office contain all the necessary signatures and approvals.
12. Maintain a current and accurate filing system for Invoices and Purchase Orders.
13. Maintain the daily log for outstanding invoices and locate invoices upon request.
14. Answer incoming calls and professionally manage callers' inquiries, inclusive of telemarketing services.
15. Properly receive, direct and relay telephone calls/messages, emails, and fax messages.
16. Customer Relations – continuously familiarize oneself with the various products and services and be able to answer minor queries from customers from time to time.
17. Assist in generating invoices, quotations and delivery notes upon request with proper supporting approved documentation and ensure that delivery notes generated have been invoiced.
18. Tender Preparation & Analysis - Prepare documents for the tendering preparation process and analysis as directed by the head of department. External Meetings – Attend meetings external to the workplace for supporting the Director in matters related to the business of the Company.
19. Carry out any other functions that are related to the duties stated above.

Requirements

1. Level 1 or 2 ACCA qualifications or equivalent
2. Minimum of four (4) years' work experience in a similar position.
3. Should have a vehicle or at least a valid driver's permit
4. Experience with an accounting software.
5. Highly computer literate and functional in the use of Microsoft Excel.
6. Must be able to master basic mathematical and mental problems.
7. Must be able to work at least one (1) Saturday a month and occasional extra hours in keeping with the exigencies of the company.

Desired Qualities:

1. Customer-focused.
2. Self-motivated.
3. Confidential.
4. Effective problem-solving skills
5. Strong work ethics.
6. Pays attention to detail.
7. Well organized and focused.
8. Demonstrates values such as loyalty and commitment.

How to Apply:

1. Please CLICK HERE to complete an online application form AND

2. Kindly email your résumé to the email address below with the subject "Accounting and Administration Assistant".

Deadline: August 9, 2024

If you meet the criteria for this position, you will be contacted.